Assured Screening

Privacy Notice

Last updated: 14.10.2021

Introduction

We are Honeyman Group Limited (“Honeyman Group”, “we”, “our”). We are a limited company registered in England and Wales under registration number 03308581 and we have our registered office at Harmire Enterprise Park, Harmire Road, Barnard Castle, County Durham, DL12 8BN. We are the controller of the personal data we collect.

The purpose of this privacy notice is to explain what personal data we collect about you when you use our website or purchase one of our products or services. Any personal data that we hold about you will be stored and held securely by us. We are committed to protecting the privacy and security of the personal data we process about you and will comply with the applicable data protection legislation, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018 (“DPA 2018”).

Please read this privacy notice carefully as it provides important information about how we handle your personal information and your rights. If you have any questions about any aspect of this privacy notice you can contact us using the information provided below under ‘Contact us’.

Please revisit this privacy notice regularly, as we may change the content to reflect how we deliver our products and services. We last updated this privacy notice on the date shown above.

Personal data we collect

The personal data we may collect includes (but is not limited to):

• information including name, gender, date of birth, email address, home address, country/nationality, telephone number which we collect when you purchase any COVID-19 test through our website;
• information including ethnicity, isolation address, arrival country, flight number, date of arrival to the UK, passport number and vaccination status which we only collect when you purchase any “Fit to Fly”, Day 2, Day 8 or “Test to Release” PCR test through our website;
• your sample and your COVID-19 test results;
• your payment information;
• contact detail information such as your name, email address, telephone number, job position, company name, address, and any other information provided by you in our enquiry form;
• information about your engagement with us online via our cookies and similar technologies such as your IP address and geographical location;

How your personal data is collected

We collect personal data directly from you—in person, by telephone, text or email and/or via our website. We may also collect your personal data from our clinical partners.

Purposes for which we use personal data and the legal basis

When providing our products or services to you, we may use your personal data for the following purposes and on the following lawful bases:

Where personal data is processed because it is necessary for the performance of a contract to which you are a party, we will be unable to provide our products or services without the required information.

Sharing your data

When we provide services to you, we share your personal data with our vendors and third-party service providers, for instance, for payments processing or to securely store your COVID-19 Testing results. When we do so, we ensure having entered into Data Processing Agreements with our service providers, which means that they can only process your personal data in accordance with our instructions and they will not be able to use it for their own purposes.

Personal data may also be shared with government authorities and/or law enforcement officials for the prevention or detection of crime, if required by law or if required for a legal or contractual claim. When providing COVID-19 testing services we are required by law to share your test results with Public Health England.

We have taken appropriate steps to ensure that the personal data processed outside the UK has an essentially equivalent level of protection as it has within the UK. We do this by ensuring that:

Your personal data is only processed in a country which the UK Government has confirmed has an adequate level of protection (an adequacy regulation) or

We enter into Standard Contractual Clauses (SCCs) with the providers and ensure that supplementary measures are also applied, where necessary (A copy of the existing SCCs can be found here Standard Contractual Clauses (SCCs) after the transition period ends | ICO. These are due to be updated shortly and we will update this privacy notice when this happens).

How long we keep your data

We will retain your personal data for as long as is necessary to provide you with our services and for a reasonable period thereafter to enable us to meet our contractual and legal obligations and to deal with complaints and claims.

At the end of the retention period, your personal data will be securely deleted or anonymised, for example by aggregation with other data, so that it can be used in a non-identifiable way for statistical analysis and business planning.

How we protect your data

We endeavour to process all personal data securely and have implemented appropriate technical and organisational measures to protect data that we process from unauthorised disclosure, use, alteration or destruction.

Your rights and options

You have the following rights in respect of your personal data:

• You have the right of access to your personal data and can request copies of it and information about our processing of it.
• If the personal data we hold about you is incorrect or incomplete, you can ask us to rectify or add to it.
• Where we are using your personal data with your consent, you can withdraw your consent at any time.
• Where we are using your personal data because it is in our legitimate interests to do so, you can object to us using it this way.
• You can ask us to restrict the use of your personal data if:
• It is not accurate.
• It has been used unlawfully but you do not want us to delete it.
• We do not need it any-more, but you want us to keep it for use in legal claims; or
• If you have already asked us to stop using your data but you are waiting to receive confirmation from us as to whether we can comply with your request.
• • In some circumstances you can compel us to erase your personal data.
  • You can request a machine-readable copy of your personal data to transfer to another service provider.
• You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.

You will not have to pay a fee to access your personal data or to exercise any of the other rights. However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

If you wish to exercise your rights, please contact us at info@assuredscreening.com

You can also lodge a complaint with the Information Commissioner’s Office. They can be contacted using the information provided at: https://ico.org.uk/concerns/

Contact us

If you have any questions, or wish to exercise any of your rights, then please address your correspondence to: Honeyman Group Limited, Harmire Enterprise Park, Harmire Road, Barnard Castle, County Durham, DL12 8BN

Alternatively, you can email us at info@assuredscreening.com